1. Transmittal Form
- Please upload the transmittal form for the candidate that has the appropriate signatures and votes recorded. If there were adjustments to the candidate's apportionment of duties AND/OR if there were adjustments to the tenure clock please upload the appropriate documentation as well.
2. Annual Evaluations and Reappointments
- This section would include a copy of the original appointment letter, any MOUs for joint appointments and subsequent modifications and any agreements for modification of tenure clock. If multiple documents exist, they should be in chronological order, oldest to newest. Please note for joint appointed faculty you should include letters from tenure home and affiliated department/program. All evaluation letters should be placed in chronological order, oldest to newest, and then the reappointment letters should follow in their own chronological order, oldest to newest.
3. Dept. Review Committee Letter
- The department chair or head of the department review committee will upload the department review committee letter. The letter should be addressed to the appropriate administrator, explaining the vote. It should address all components of the candidate's apportionment, and recommendations should take the relative weights of the different categories of apportionment into account. To preserve the principle of faculty independence, faculty sentiment should be written by faculty rather than included as part of the administrator's letter.
- Please note that if the candidate has a joint appointment, there must be two letters uploaded in this section, one from the primary department and the second from the non-primary department/unit.
4. Chair Letter
- Please upload the letter from the chair/director. In addition, if applicable, please upload the advisory letter from the center director.
- Please note that if the candidate has a joint appointment, there must be two letters uploaded in this section, one from the primary department and the second from the non-primary department/unit.
5. College P&T Letter
- The head of the College P&T Committee will upload the letter from the College Promotion and Tenure Committee.
6. Dean's Letter
7. EVC Letter
8. External Reviews
- External evaluations should be requested from faculty holding appropriate rank at peer or aspirational peer (typically R1) institutions. External evaluators should be asked to review the candidate's file to provide an assessment of the candidate's work and potential for future scholarship.
- External reviews, to be preceded by
- Sample letter soliciting the evaluation (See sample letter online.)
- Candidate's waiver form
- Brief statement of how external reviewers were chosen, their qualifications and relationship to candidate (If reviews are sent unsigned, please include a copy of the email sending the letter showing the date, time, and addressee.)
9. Peer and Department Evaluation Letters
- It is required that you upload at least two letters of peer evaluations of teaching if the candidate's apportionment includes teaching. Optional: For departments who have a teaching evaluation committee, you can upload the letter.
10. Course Listing and Evaluation
- Please upload a PDF of an Excel file of your complete course listing information.
- Please provide a brief description of your departmental evaluation system (for example: is the scale 1 to 5 and is 1 favorable or unfavorable)
11. Curriculum Vitae
- The CV must clearly note the following:
- Refereed or juried work
- Add an estimate of the extent of candidate contribution on any co-authored work
- For grants, note official role (e.g., PI, Co-PI, Co-Investigator)
- Also for grants, note the proportion of effort/proportion of funding on the grant
12. Candidate Statements
- The Candidate Statement identifies that portion of the candidate's work that in the candidate's judgment represents his or her most significant work, explains why he or she thinks this work is significant, and points out what its impact has been or will be. This statement should reference supporting materials in the Appendices, should be at most 15 pages, and should include the sections below, as appropriate to the candidate's apportionment. For example, a faculty member with apportionment of 40% teaching, 40% research, and 20% service might write a statement with 3-6 pages on teaching, 3-6 pages on research, and 1-3 pages on service; faculty members should adjust this guideline based on their own apportionment.
- Teaching goals, practices, accomplishments, and summary of evidence that documents local and broader impact (must be included if candidate's apportionment includes teaching)
- Research/Creative Activity goals, achievements, significance and impact (must be included if candidate's apportionment includes research/creative activity)
- Service goals, achievements, significance, impact at the department, college, university, professional and community levels (must be included if candidate's apportionment includes service)
- Extension goals, achievements, significance and impact (must be included if candidate's apportionment includes extension)
- Administration goals, achievements, significance, and impact (must be included if candidate's apportionment includes administration)
- If you have your candidate statement in a single PDF file, please select the document type Combined Statement and upload the one file. If you have your statements separated out in individual files, please upload each statement and select the corresponding document title. There is no preference with regard to combined or individualized statements.
13. Evidence of Teaching
- Please upload significant and relevant information, information referred to in the Candidate Section and the below listed required information.
- It is required that you upload the following, if your apportionment includes teaching:
- Student evaluation forms or transcripts of all written comments; include summary of ratings here if not included earlier in the file. (If you have large student evaluations and cannot convert them into an electronic version, please submit one paper copy of the evaluations to the Dean's Office.)
- Syllabi for courses taught
- If applicable, please upload the following:
- Course Portfolio
- Number of undergraduate advisees
- Curriculum/course development
- Student Achievement/Outcomes
- Number of graduate student advisees
- Number of graduate student committees
- Evidence of innovative practices in your teaching
- Evidence of contributions to diversity and inclusion in your teaching
- International educational activity
- SOTL Activities (Scholarship of Teaching and Learning)
14. Evidence of Scholarly, Professional, and Creative Activity
- Please upload significant and relevant information, information referred to in the Candidate Section and the below listed required information.
- It is required that you upload the following, if your apportionment includes research/creative activity:
- Publications, including electronic*
- If your publications include a book and you have an electronic version of it, please upload it here. If you do not have an electronic version of your book, please send one hard copy to the Dean's Office which will be returned to you at the end of the process.
- Publications, including electronic*
- If applicable, please upload the following:
- Funded grant proposals
- Reviews
- Citations
- Performance/Exhibitions/Presentations
- International activity
- Evidence of contributions to diversity and inclusion in your research
15. Evidence of Professional and Institutional Service Activities
- Please upload significant and relevant information, information referred to in the Candidate Section and the below listed required information.
- It is required that you upload the following if your apportionment includes service:
- Committee Service (Department, College, and University)
- If applicable, please upload the following:
- Editorships
- Leadership in professional organizations
- International activity
- Evidence of contributions to diversity and inclusion in your service
- Community service related to assignment