Promotion and Tenure Tab Instructions

The transmittal form must include appropriate signatures, votes, and apportionments. 

Any agreements for modification of tenure clock must be uploaded in chronological order (oldest to newest).  If there have been adjustments to the candidate's apportionment of duties since hiring or most recent promotion, the chair/director should include a note of explanation.

Include each of the following, grouped by subheading. Within each subheading, load documents by class (e.g., all MOUs), and, within each class, by chronological order, oldest to newest. For jointly appointed faculty include relevant documents from both programs.

• The original appointment letter, any MOUs for joint appointments and subsequent modification, and the Dean’s letters from the most recent reappointment or promotion.  For jointly appointed faculty include letters from both programs. 
• Annual evaluations (signed). 

Reappointment evaluations (signed). For pretenure faculty members include the Chair/Director letter from all previous reappointment evaluations.  For Faculty or Research faculty, include the Chair/Director letters for any reappointments since the previous promotion.

The letter,  addressed to the Chair or Director, should address all components of the candidate's apportioned duties, taking into consideration expectations within each category based upon the candidate’s apportionment.  The letter should include the results of the votes on specific questions (e.g., reappointment, promotion, tenure) and an evaluation of the candidate within each area of apportionment based upon the standard adjectives: Outstanding, Superior, Good, Adequate, Inadequate, or hyphenated combinations of these.  The letter must provide sufficient detail to make clear the basis for the recommendations of the faculty. 

• A letter is required from the faculty review committee in each appointing unit; load the letters chronologically and then by unit.  If a unit does not have a faculty review committee, a letter from the Center Director may be inserted after the letter of the department chair or unit director.  
• The letter must describe the electorate.  Faculty members unavailable for the vote due to absence or who are recused due to a formal conflict of interest are not counted against the total.  Faculty members who are present but choose not to vote are considered to have abstained.  Faculty members need to be aware that an abstention is interpreted as a lack of support for the motion. 
• Even when it is allowable for faculty review committee recommendations to be conveyed through  the letter from the Chair/Director letter (example would be the 2^nd year evaluation for pretenure faculty) it is recommended that faculty sentiment be communicated in a separate letter from the faculty review committee. A faculty review committee letter must be provided on questions of promotion and/or tenure, the 4^th year reappointment of tenure-track faculty, and any reappointment evaluation which is formally negative. 
• The faculty review committee letter must indicate who is preparing the letter and whether the letter has been endorsed by the faculty review committee. The letter must be signed by the individual preparing the letter. 

The department chair or head of the review committee will upload the review committee letter in the “unredacted” tab.   If the letter includes any identifying information re external reviewer, a redacted version must be prepared and uploaded into the “redacted” tab.

• Uploaded letter(s) must be signed. 
• Note that if the candidate has a joint appointment, there must be two letters uploaded in this section, one from the primary department and the second from the non-primary department/unit or center. 
• If the letter includes any identifying information re external reviewers, a redacted version must be uploaded ("redacted" tab for chair/director tab).

Contact the Dean's Office with questions.

Contact the Dean's Office with questions.

The appropriate office will upload a copy of each of these documents following that review.

• The first portion of this section requires a description of how external reviewers were chosen, their qualifications, the nature of any relationship to the candidate, and whether reviewers were suggested by the department/unit, the candidate, or both. A tabular format is fine for the bulk of this section.  See CAS PT Processes for more info. 
• The section must include a signed copy of the candidate’s waiver statement.
• The section must include an example of correspondence soliciting evaluations. If you employed both an initial inquiry and a follow-up with details of the review, submit the latter as it will make clear the charge given to the reviewers. 
• External reviews should be inserted  as “Review 1”, “Review 2”, etc. 
• If reviews are sent unsigned, they must be accompanied by a dated e-mail from the reviewer’s institutional account. 

Upload unredacted review letters. If the candidate’s reserves the right to inspect reviewer comments, you will need to separately prepare redacted versions of reviewer letters.  Contact the AD-F with any questions. 

Upload at least two signed letters of peer evaluations of teaching for any candidate whose apportionment includes teaching.  The evaluations must be signed and dated.   Optional: For departments who have a teaching evaluation committee, you can upload the signed report from this committee.

• Download and complete the Course Listing form (PDF and .docx versions available).  
  • List courses by date (oldest to newest) and provide final enrollments.
  • Courses prior to 2020: provide numerical average evaluation of instructor and departmental averages. In a footnote, explain the departmental evaluation system (for example, “1 to 5 scale, with 1 representing strong agreement and 5 representing strong disagreement.”
  • Courses 2020 and after and employing the new student learning response Do not provide any quantitative evaluation data here. Do include enrollments. 
  • Upload the completed form as a PDF.
• For courses taught in 2020 and later, upload the compiled Student Learning Response surveys in chronological order (insert immediately after the Course Listing). Be sure the compiled student comments are included in association with the questions that survey “what has
• Upload the completed form as a PDF.